Privacy Policy for iSystem.ai
Effective date: 14 May 2026
This Privacy Policy explains how iSystem.ai collects, uses, stores, shares, and protects personal data submitted through https://www.isystem.ai, public tools, inquiry forms, email communication, affiliate links, analytics, advertising technologies, and related business operations.
1. Who We Are
iSystem.ai is a Netherlands-based digital systems partner helping small businesses and service companies adopt practical AI, automation, SEO, analytics, web, content, and operational systems.
For privacy-related questions or data requests, contact:
2. Personal Data We May Collect
We may collect personal and business information that you voluntarily provide, including:
- name;
- company name;
- email address;
- phone number;
- website URL;
- business location;
- project details;
- inquiry notes;
- consultation requests;
- tool form inputs;
- report request details;
- newsletter or email subscription details;
- communication history.
We may also collect limited technical and usage data automatically, including:
- IP address;
- browser and device information;
- pages visited;
- links clicked;
- referral source;
- approximate location;
- session activity;
- cookie identifiers;
- analytics and conversion events.
3. How We Use Your Information
We use personal data to:
- respond to inquiries and contact requests;
- prepare proposals or service recommendations;
- provide consultation, implementation, or support services;
- operate free tools, calculators, scanners, reports, and downloads;
- send requested reports, resources, or follow-up emails;
- manage newsletter or email subscriptions;
- improve website content, usability, and performance;
- measure marketing, affiliate, and advertising performance;
- understand which services, tools, and content are useful to visitors;
- prevent spam, fraud, abuse, or security incidents;
- maintain business records;
- comply with legal obligations.
4. Legal Bases for Processing
Where GDPR or similar privacy laws apply, we process personal data based on one or more of the following legal bases:
- your consent, for example for non-essential cookies, newsletters, or certain marketing communications;
- performance of a contract or steps before entering into a contract;
- legitimate business interests, such as responding to inquiries, improving services, securing the website, and measuring business performance;
- legal obligations, where we must retain or process information to comply with applicable law.
5. Public Tools, Reports, and AI-Assisted Outputs
If you use public tools, scanners, calculators, or generators on iSystem.ai, we may process the information you submit to generate results, reports, recommendations, or follow-up communication.
Some outputs may be supported by automated logic, third-party APIs, AI services, analytics, or internal scoring systems.
Please do not submit sensitive personal data, confidential client information, passwords, payment details, private credentials, or information you are not authorized to share.
6. Affiliate, Advertising, and Tracking Technologies
iSystem.ai may use affiliate links, referral tracking, analytics tools, advertising platforms, cookies, pixels, UTM parameters, conversion tags, or similar technologies to understand website performance, measure conversions, attribute referrals, and receive commissions from partner programs.
These technologies may collect information such as:
- pages visited;
- links clicked;
- referral source;
- device and browser information;
- approximate location;
- conversion activity;
- partner or campaign identifiers.
Third-party affiliate networks, advertisers, analytics providers, or partner platforms may process this data according to their own privacy policies.
Where required by law, we will request consent before placing non-essential cookies or tracking technologies.
7. Cookies and Similar Technologies
Cookies and similar technologies may be used to:
- keep the website functioning properly;
- remember preferences;
- analyze website traffic;
- measure campaign performance;
- track affiliate referrals;
- support advertising and remarketing;
- prevent abuse or spam.
You can manage cookies through your browser settings. If a cookie consent banner or preference tool is available, you can use it to adjust your choices.
Blocking some cookies may affect website functionality, analytics accuracy, or affiliate tracking.
8. Email Marketing and Communications
If you submit a form, request a report, use a tool, book a call, or subscribe to updates, we may send you relevant communications related to your request, iSystem.ai services, tools, resources, or business updates.
You can unsubscribe from marketing emails at any time using the unsubscribe link where available or by contacting hello@isystem.ai.
Service-related or transactional emails may still be sent where necessary to respond to your request or manage an active business relationship.
9. Sharing of Data
We do not sell your personal data.
We may share limited information with trusted service providers or partners involved in:
- website hosting;
- database and secure data storage;
- email delivery;
- analytics;
- customer relationship management;
- scheduling;
- advertising and affiliate tracking;
- payment or invoicing;
- security and abuse prevention;
- professional services, where required.
We may also disclose information where required by law, legal process, regulation, or to protect our rights, users, systems, or business operations.
10. Third-Party Websites and Partner Links
The website may contain links to third-party websites, affiliate partners, advertisers, software providers, social platforms, or embedded content.
When you leave iSystem.ai or interact with a third-party service, that third party may collect and process your data under its own privacy policy and terms.
iSystem.ai is not responsible for the privacy practices, security, content, or policies of third-party websites or providers.
11. Data Storage and Security
We use reasonable technical and organizational safeguards to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.
Access is restricted to authorized persons or service providers who need the information for legitimate business purposes.
No website, database, or internet transmission can be guaranteed completely secure. You use the website and submit information at your own risk.
12. Data Retention
We retain personal data only as long as reasonably necessary for the purposes described in this Privacy Policy, including responding to inquiries, maintaining business records, providing services, resolving disputes, improving operations, complying with legal obligations, and managing legitimate business interests.
Retention periods may vary depending on the type of data, relationship, legal requirement, and operational need.
13. International Transfers
Some service providers, software platforms, analytics tools, affiliate networks, or advertising partners may process data outside the Netherlands or the European Economic Area.
Where required, we aim to rely on appropriate safeguards such as contractual protections, adequacy decisions, or other legally recognized transfer mechanisms.
14. Your Rights
Depending on applicable law, you may have the right to:
- request access to your personal data;
- request correction of inaccurate data;
- request deletion of your data;
- request restriction of processing;
- object to processing;
- withdraw consent where processing is based on consent;
- request data portability;
- lodge a complaint with a supervisory authority.
To exercise your rights, contact hello@isystem.ai.
We may need to verify your identity before responding to certain requests.
15. Children's Privacy
This website is intended for business and professional audiences. We do not knowingly collect personal data from children.
If you believe a child has submitted personal data to us, contact hello@isystem.ai and we will take appropriate action.
16. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our website, services, affiliate relationships, advertising practices, tools, legal obligations, or business operations.
The updated version will be posted on this page with a revised effective date.
17. Contact
For privacy-related questions, requests, or concerns, contact: